Expense management plays a crucial role in optimizing fleet operations and reducing overall costs for businesses. By effectively managing and controlling expenses associated with fleet operations, businesses can improve their bottom line and enhance their competitive edge. Don't just track every dollar but get to see the bigger picture and improve profits and cost of ownership
The cost of owning a vehicle is one of the biggest expenses many companies face. In fact, it accounts for nearly half of total operating costs for small businesses. With real-time expense tracking, you can quickly identify where your vehicles spend the most money and what changes could save you money.
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Log all your expenses like fuel, services, toll, fines, insurance etc all in one place from anywhere.
Digital transaction details, see uploaded receipts of every fuel purchase in real-time saving you hours tracking down invoices, receipts, and other documents related to your fleet.
Get dashboard stats like Total Costs, Cost per mile, Cost per day and Cost per hour, and average maintenance cost for each asset.
See your upcoming expenses like insurance renewals, lease payments, etc to help you plan for future expenses
Effective fleet expense management helps fleet managers understand which asset types are costing you the most, including fuel, maintenance, insurance, repairs, and others. By creating custom reports, you can easily track your fleet’s performance over time.
Fleet Fuel Management is an easy way to manage your fleet’s fuel costs. It helps you keep track of your vehicles' fuel usage and optimize your fleet's fuel efficiency.
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Preventive maintenance is the best way for fleets to reduce and avoid accidents or vehicle breakdowns.
The fleet vehicle inspection process is an important step in ensuring that vehicles are safe and compliant. Learn about the different types of inspections and what they mean.
To do so, navigate to Other Expenses > Expense Log > Add Expense in the Simply Fleet app. You can then easily record expenses with other details like expense category, amount, transaction type, and date. You can attach the respective expense receipts or scan fuel receipts for easy record-keeping.
A recurring expense is a type of expense that repeats after a certain interval. For example, annual insurance payments. You can set up reminders for such expenses within the app.
Simply Fleet allows you to schedule reminders for upcoming expenses, such as vehicle registration renewals or insurance payments.
Simply Fleet tracks many fleet-related expenses, including fuel costs, maintenance repairs, tolls, vehicle registration fees, insurance premiums, and parking tickets. It also provides a customization feature to add different expense categories.
Only a user with an admin or manager role can add an expense task name. This can be done on the web as well as on the phone. To create a new expense name, go to Menu > Other Expenses > Expense Tasks > Add Expense Task > Save.
Simply Fleet allows users to add notes and comments to expense entries. This facilitates communication and clarifies any questions regarding specific expenses.
Simply Fleet does a sanity check between the odometer and date before saving data. If the data and odometer are out of sync, you cannot save the data. This means that if you have an odometer value of, let's say, 10000 on June 23, 2024, and you try to enter another record with an odometer value of 9500 on June 25, 2024, it will not let you. Correct either the odometer or the date, and re-save the record.
Simply Fleet is free to try. No Credit card required. Why wait? Start Now.
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After the success of Simply Auto, a vehicle management app for consumers, we designed Simply Fleet, a fleet maintenance and management program for fleet businesses. Our aim with this app is to focus on giving our customers what they really need at a affordable price.
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